Software as a Service (SaaS) usage in the workplace is increasing and this means that business owners must be competent in managing SaaS licenses. Effectively management of SaaS licenses enables businesses to maintain and modernize their tools.
Optimizing SaaS usage involves identifying existing licenses and ensuring there is no overlap. It’s an essential practice for organizations of any type or size and neglecting it can be a huge detriment.
Let’s run through everything you need to know about SaaS license management.
What is SaaS License Management?
SaaS licensing is a subcategory of software asset management (SAM). It’s often a type of cloud application that can be used by businesses to optimize operational processes.
SaaS license management makes life easier for software vendors ad IT departments within businesses. Different software licenses and subscriptions can be added or removed when necessary to reduce crossover and minimize the waste of resources and budgets.
Top Tips for Successful SaaS License Management
Software as a Service management is vital for all businesses and it’s even more important as cloud computing becomes an integral part of organizational operations. Here are four top tips for Successful SaaS License Management
Make Licensing an Integral Part of Your Operations
SaaS licensing is easily forgotten if you don’t make a conscious effort to integrate it into your day-to-day business operations. This can lead to wasted resources and financial losses, which can set your business back.
To stay on top of your licensing management, make sure to incorporate license maintenance and upgrades into your ongoing task list. If you have a limited time in your personal schedule to run through your SaaS licenses, outsource this task to a senior member of your team.
Use a License Management Software
Nowadays, there is software for everything, including managing your licenses for other software in your business.
Find a great platform that streamlines your SaaS license management process, and makes it easy to view all of your licenses in one central location.
When you’re able to view all of your licenses from a central hub, you can quickly identify those that are being underused or overused, and eliminate redundancy.
Monitor Your License Renewals
Depending on the types of software that you’re using, they may run on a subscription model, meaning they will automatically renew every year or so. If you’re not careful, you may end up paying for software that you haven’t used in months.
By monitoring software subscriptions and renewals, you can avoid paying for programs that you no longer need. Keep a spreadsheet of all the software renewal dates so that you can assess whether or not to cancel certain subscriptions before they automatically renew.
Compare the Prices of Different Software Providers
You should constantly re-evaluate your existing software to determine whether or not it’s still serving your business. If you find a cheaper developer or one that offers more suitable software for your needs, consider switching your software when it is due for renewal.